Electronic Timecards

Substitute teachers can use this form to use sick leave. One full day equals seven hours, but you may also use sick leave by the hour.

Substitutes earn one hour of sick leave for every 30 hours worked. Your available sick leave balance appears in the upper-right corner of your paystub.

This form is used to claim sick leave by classified substitute employees. You must already have accepted an assignment for that day.

Substitutes earn one hour of sick leave for every 30 hours worked. Your available sick leave balance appears in the upper-right corner of your paystub.

A timecard is used to record hours worked by certificated employees outside of their regular duties or schedule. This form may be used by both permanent and substitute teachers. Be sure to include a brief description of the extra duty assignment on the timecard.

This timecard is used by permanent certificated teachers who give up their prep period to provide substitute coverage. Elementary teachers may also use this form when splitting class. In such cases, please record a fraction (e.g., 1/6, 1/7, or 1/8) based on the number of extra students in the class.

Substitute teachers use this timecard to record all hours worked during their substitute assignments. Complete a separate timecard for each school site and submit it at the end of the pay cycle.

Read Q&A for Sub Teacher

The Class Size Provision Timecard should be completed if by the twentieth (20th) school day of the school year for elementary and the 20th day of each semester for secondary when enrollment exceeds the defined enrollment amount. Questions regarding the timecard should be directed to Certificated retirement staff, Yuliana Rodriguez A-F yrodriguez@psusd.us, Yuki Umar yumar@psusd.us, Rocio Haskins rhaskins@psusd.us.

** to be initiated by a site specialist **
Track the enrollment using Class Size Provision Worksheet📃

A timecard is used to record your work hours for classified extra duty and overtime. Extra duty refers to work outside your normal duties or schedule, up to 8 hours per day or 40 hours per week. Before working any extra duty, please ensure your School Administrative Assistant completes an Extra Duty Request Form. This timecard is also used to report overtime hours, which are any hours worked over 8 hours per day or 40 hours per week. All overtime must be pre-approved by your site, and your School Administrative Assistant will need to complete the overtime section on the form. If you work on a holiday or Sunday, please make sure to check the appropriate box on your timecard.

A timecard is used by regular permanent classified employees who are working out of class in a higher-paid position with prior approval from Human Resources. HR will provide the correct pay range for all out-of-class assignments. Please note that a delay in payment will occur if out-of-class work is performed without prior HR approval. This timecard is also used to record any additional hours worked in a vacancy or position that needs to be filled for substitute coverage. Permanent classified employees may only work additional subbing hours if their regular scheduled position is less than 8 hours per day

A timecard is used by substitute employees to record all hours worked for current vacancies or for positions held by a current employee. When completing your timecard, please ensure you include the vacancy number or the full name of the employee you are substituting for, along with the position title, in each section of the timecard. This ensures you are paid correctly for each substitute assignment.