Accounts payable staff will initiate the AP Claims forms. These forms are sent to the site for approval when necessary; for example, to confirm receipt of supplies purchased through an open PO.

Staff are responsible for submitting other account payable related forms, such as: Mileage Reimbursement, Out of District Travel, Out of Pocket, Travel Expense Request, and RCF Request.

For travel outside of district boundaries: Out of District Travel Form

For travel within district boundaries: Mileage Reimbursement

Galaxy - View Purchase Order under Payment History Tab and Warrant Status column should show “P”. For Direct Payments, K12 forms, reimbursements, contact A/P.

Please note, for individuals, vendors are alphabetical by first name.

• A-F and numbers klambert@psusd.us
• G-O mvalentin@psusd.us
• P-Z troy@psusd.us

The District is not tax-exempt.  We are required by law to pay the applicable sales tax.  If the item you purchased is taxable and the vendor does not charge sales tax, then the District is obligated to pay the applicable sales tax to the California State Board of Equalization.  Please refer to the California City and County Sales and Tax Rates for the applicable tax rate for your current location at http://www.boe.ca.gov

This information will be updated once the year-end schedule has been approved.

Please visit our Purchasing department’s vendor portal: /Page/8648

All invoices can be emailed to the accounts payable staff as follows. Please note, for individuals, vendors are alphabetical by first name.

• A-F and numbers klambert@psusd.us
• G-O mvalentin@psusd.us
• P-Z troy@psusd.us
• Utilities pcampos@psusd.us

ACH services are provided through a third-party vendor, FIS Integrated Payables. Vendors doing business with PSUSD must register an account with FIS in order to receive ACH deposits. Each vendor has a unique registration code that must be provided by PSUSD Fiscal Services.

*To sign up for direct deposit please send a request email to lnichols@psusd.us

RCOE prints and mails out checks on Mondays, Tuesdays and Fridays for all claims submitted and approved for the day(s) prior.  If Monday is a holiday, all pending checks will be printed Tuesday.

Example: Claims submitted on Monday will print on Tuesday. Claims submitted on Thursday or Friday will print on Monday.